Dept Menu

Audience Menu

 
Careers

Call for Applications for a Director of Finance and Administration

Organizational overview

The Society of Family Planning (SFP) envisions a world where people have optimal reproductive health and rights. We serve as the academic home to graduates of the Fellowship in Family Planning and aim to achieve our vision by supporting research, education, advocacy, and professional development for an interdisciplinary group of top-notch scientists. Among our accomplishments: nearly 800 scholars and partners are members of SFP, we have supported the production of 16 well-regarded clinical practice guidelines, and we co-convene the premier scientific conference on family planning. Also, we are one of the few organizations committed to funding research on abortion and contraception, and in 2017, we awarded over $3,000,000 in research grants.

Role description

Overview

SFP seeks an experienced and dedicated professional to lead and develop financial management and administrative work in an evolving and growing organization. The Director of Finance and Administration is responsible for creating and maintaining appropriate infrastructure for efficient processes and for ensuring effective practices in the following areas: finance, office administration, and IT. The Director of Finance and Administration works in close partnership with the Executive Director and the Board. This position is located in the Philadelphia office and is 3-5 days a week. It is anticipated that the person in this position will travel three times a year to attend Board meetings. This position reports to the Executive Director.

Specific responsibilities

Responsibilities include, but are not limited to the following.

1) Lead financial management activities — 65%

  • Ensure timely, clear, and accurate preparation of budgets and financial reports
    • Analyze, prepare, and present financial and budget reports including monthly financial statements, quarterly budget reports, and annual financial reports for the Board and the Executive Director
    • In conjunction with the Executive Director, administer and oversee the annual budgeting and quarterly budget adjustment process, prepare annual and adjusted budgets, and monitor progress
    • Keep the Executive Director and the Board (and in particular the Board Treasurer) informed of the organization’s financial status
    • Manage organizational cash flow and forecasting
    • Assist the Executive Director in communicating and presenting financial matters to the Board
  • Prepare for and oversee annual examination of the financial records, accounts, business transactions, accounting practices, and internal controls of a C3 and C4 organization
  • Lead the creation and management of financial systems
    • Assist the Executive Director with the creation, analysis, and reporting on indicators on the financial health of the organization
    • Oversee the management of organizational investments; keep the Board and Executive Director informed of investment status and performance
    • Develop and maintain accounting and administrative policy and procedures manuals
    • Manage CD and fund investments
  • Lead critical accounting tasks
    • Administer payroll and all employee benefits
    • Ensure approval and correct allocation of organizational expenses
    • Manage accounts payable, cash disbursements, accounts receivables, and cash receipts
    • Manage and maintain accounting files
  • Coordinate and lead the annual audit process, work with external auditors and the audit committee of the board of directors
  • Ensure the completion of tax reporting requirements

2) Oversee IT and administration — 30%

  • Ensure key administrative functions
    • Manage organizational communication (phone, mail, etc.)
    • Secure and maintain functional physical space that meets organizational needs
    • Manage overhead expenses
    • Create and maintain additional administrative systems
    • Manage relevant vendor relationships and accounts
    • Troubleshoot computer network
    • Oversee events coordinator for Board meetings

3) Supervisory responsibilities — 5%

  • Develop and maintain all consultant contracts
  • Supervise full-time Administrative Coordinator and part-time Controller

Qualifications

  • 5 years of work experience in financial systems and administration is required
  • An MBA and/or CPA is preferred.
  • Experience with final responsibility for the quality and content of financial data, reporting and/or audit coordination
  • Experience with management responsibilities
  • Ability to translate financial concepts to – and effectively collaborate with – colleagues with and without a background in finance
  • Track record in nonprofit finance and grants management
  • Excellent interpersonal, written, and verbal skills
  • Comfort in a nonprofit environment
  • Commitment to SFP’s core mission, values, and programs

Salary and benefits

The range for the position of the Director of Finance and Administration is $85,000-$115,000 at full time, depending on qualifications. The salary will be prorated depending on number of days worked every week. If full time, the Director of Finance and Administration is eligible for a comprehensive benefits package.

Application process

Interested candidates should submit a resume and cover letter, outlining how your skills and experience meet the qualifications of the position and how you heard about this search. Application materials should be submitted by email to adennis@societyfp.org with the header “SFP Director of Finance and Administration Application”. No phone calls please.

See also non-SFP positions.